FOLD YOUR BAGS.
Best to fold the top of your bag to give it more stability, especially with the wind. Doesn't have to be as perfect as in the pic; even if it rips, it still works well. One fold should do it!
Due to the weather forecast for Saturday, we have decided to postpone luminaries. Luminary Night will now take place on our rain date, Sunday, Dec 15th.
1. We will need volunteers for Sunday instead of Saturday for the same timeframe. If you are no longer avail to volunteer due to the date change, please update your status in the sign-up. If you are now free to volunteer because of the date change, please sign up; we'd love to have you!
2. For those that needed assistance with bag set-up and/or tear-down on Saturday, please let us know if this has changed for Sunday or if you will still be in need of assistance.
3. If you ordered kits, but will not be home on Sunday, please let us know if you would like assistance with set-up and/or tear-down.
Red Hill Rd cul-de-sac
Sunday Dec 15th
Details for Saturday!
1. Please bring: container/bucket and scoop for your sand.
2. Do you have any grocery bags we can have? This helps us assemble the orders. If so, we'd love it if you could drop them off this week or early Saturday morning at our address when you have a moment.
3. Still looking for volunteers to help out the day of our event.
CAN KIDS HELP?
Yes! All ages too. They can bring along their friends if they'd like. Great opportunity if your child/teen needs to complete volunteer service hours as well. We can sign off as needed as we have done in past years. Young kids and teenagers can help bag sand and sort orders (with some supervision depending on age). Teenagers can help distribute and take orders to the homes that need assistance.
Click here to sign up:
Saturday, Dec 14th from 1:30pm-4:30pm
ORDER PICK-UP LOCATION:
Red Hill Rd cul-de-sac.
Many of you have already donated...thank you! If you have not donated and would like to make a donation, we will be collecting donations for the Warren Township Police and Fire Department the day of the event.
We will have a donation table set up when you pick up your order.
Luminaries are safe, but please be smart and take the appropriate precautions:
If you are not able to reach us, please check the website and our Red Hill Community Facebook Group for updates, as we will periodically post the latest information there for you.
Thank you Sponsors! Be sure to thank them in person and let them know how much we appreciate it. Their help and support has added incredible value and joy to our event.
CAN KIDS HELP?
Yes! All ages too. They can bring along their friends if they'd like. Great opportunity if your child/teen needs to complete volunteer service hours as well. We can sign off as needed as we have done in past years.
Young kids and teenagers can help bag sand and sort orders (with some supervision depending on age).
Teenagers can help distribute and take orders to the homes that need assistance.
Designated area per street within cul-du-sac by 69 and 68 Red Hill Road. Reference the street “board(s)” for # of luminary bags and candles per order.
NOTE: Sand is self serve by those picking up their orders. For neighbors that require special assistance, for set up and tear down, the sand can be packed into gallon-sized zip lock bags. One gallon-sized zip lock bag of sand will accommodate 3-5 luminaries.
Reception / Coordination
As neighbors begin to pick up their bags, these individuals will welcome neighbors and direct them to the Order Coordinators to help them locate their order and bring bags to their car as needed. We ask that these volunteers encourage neighbors to visit our donation table prior to picking up their orders and to make new or additional donations on behalf of our neighborhood to the Warren Township Police or Fire Department.
Help monitor and direct cars as needed. Everyone should be able to get in and out to ensure safety when cars are backing up and pulling out.
Special Support: Home Assistance
Some of our neighbors (i.e. out of town or elderly) have expressed needing help setting up and tearing down their bags. Between 4:30pm and 5:30pm, bag assistants will drive to the location(s), set out the bags/luminary and light candles. At 9:30pm, all assisted houses should have their candles extinguished. This should be completed by 10pm. Clean up of bags could happen the next morning. We will coordinate this as needed.
Order Distributor upon Pickup
One volunteer per 3-5 streets, for a total of at least 5 coordinators at any given time. Coordinators will be grouped as follows:
SAFETY! As folks pick up their order, please advise folks to clean up any dry leaves around their candles, encourage them to place their kits on the street in front of their curb versus on their lawn.
Upon pick up, Order Coordinators will cross the street name off of the board.
Any NEW orders should be redirected to the New Order Volunteer, Carlos or Devin Almonte.
Street Safety Check
To ensure a fun and safe event, we ask folks to keep an eye out for any potential fire hazards and assist with any bags that could be better positioned.
For example, if you see a luminary bag sitting near a pile of leaves, reposition or extinguish the candle. Or even better, help a neighbor out by guiding them with set up.
Oversee table to collect any donations for the Warren Township Police & Fire Department. These donations will be recorded and placed in the designated box.
At 3:30, the donation volunteer will coordinate with Devin Almonte to provide a final tally of the total incremental donations provided for both the police and fire departments. These funds will be provided to the respective departments the following week.
Tear Down Volunteer Area
Extra set of hands to put away tables, chairs, street signs, supplies, and decorations at the Cul-du-sac
Getting excited! Mailers are officially out! Now let's hope that our struggling post office actually delivers them (hahaha).
We've got about half of our neighborhood on our email distribution list. And we have a number of new neighbors this year. Keep spreading the word and talk to your neighbors and make sure they know what luminary night is all about!
We are passing on some ideas for this year that neighbors have passed on to us:
This is what our great town has put together for us and our luminary night for those in our neighborhood that made a minimum donation of $20 to the police and/or fire department. We will announce the winners on Sunday, Dec 8th! Close to $900 of goods to give away!
Please note that Host Stops are for our local neighbors only as listed:
Debby Ln, Flintlock Dr, Fox Hill Dr, Gregory Ln, Kenquit Rd, Larson Ln, Meadow Dr, Milky Way, Morton Ln, Old Forge Dr, Olsen Dr, Quill Pen Way, Red Hill Rd, Robin Rd, Spencer Ln, Spring House Rd, Stardust Dr, Stockade Rd, Sunrise Dr, Wilderness Trail
We have some great host stops along the way when you're out enjoying the luminary lights! Two families along Red Hill Rd have invited you over for some light snacks and goodies fro 5:30pm and on.
If you are new, this is a great way to meet some of our neighbors. And if you've been here awhile, it's a great way to catch up with both old and new friends.
Help spread the word and stop by!
Please contact me for the addresses or make sure to join our closed FB Group, Warren Red Hill Road Community:
Luminaries are safe, but please remember we are dealing with real candles with real flames. So be smart and take the appropriate precautions:
Light Up Warren